Job Description

Job Requisition ID: 47000 

Division/Section/Unit: Financial and Professional Regulation/Upstate Facilities/Administrative Services
HR Tracking #: 37069
Position Title: Administrative Assistant I
Closing Date: 06/06/2025
​Agency:  Department of Financial and Professional Regulation
Class Title: ADMIN ASSISTANT I - 00501 
Skill Option:  None 
Bilingual Option:  None
Salary: Anticipated Starting Salary (Effective 7/1/25) $5,637 a month; Full Range $5,637-$8,026 a month
Job Type: Salaried
Category: Full Time 
County: Cook
Number of Vacancies: 1
Bargaining Unit Code:  RC028
Merit Comp Code:  

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

Serves as a staff assistant to the Upstate Facilities Manager. Independently receives and responds to non-technical inquiries on department related issues, policies, and procedures. Assists superior in coordination of voice, wireless and video communication systems and services requests for upstate locations and staff. Assists with special projects pertaining to upstate locations. Serves as administrator in Cook County for the Vehicle Fleet Program. Attends and participates in staff meetings. Assists with furniture and office moves, as well as equipment maintenance. 

State of Illinois Benefits
• Health, Life, vision, and dental insurance
• 12 weeks paid maternity/paternity leave
• Pension Plan – Vesting at 10 years for Tier II
• Full 20-year retirement awards free health insurance during retirement
• Deferred compensation and other pre-tax benefits programs
• Paid state holidays, 12-14 days annually
• 3 paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over year to year)
• 10-25 Days of Paid Vacation time annually (10 days in year one of employment)
• Personal, sick, and vacation rates modified for 12 hour work schedules (as applicable) 
• Employee Assistance Program and/or mental health resources
• For more information about our benefits please follow this link:

 

Essential Functions

• Serves as a staff assistant to the Upstate Facilities Manager. 
• Independently receives and responds to non-technical inquiries on department related issues, policies and procedures from various departmental staff members, licensees and/or their representatives, etc.
• Assists superior in coordination of voice, wireless and video communication systems and services requests for upstate locations and staff. 
• Assists with special projects pertaining to upstate locations. 
• Serves as administrator in Cook County for the Vehicle Fleet Program. Travels in the performance of duties.
• Attends and participates in staff meetings. 
• Assists with furniture and office moves, as well as equipment maintenance.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration. 
• Requires one year of professional experience in a public or private organization, or completion of an agency approved professional management-training program.

Preferred Qualifications

• Prefers at least three years of experience working as an administrative assistant, secretary, office manager, or similar. 
• Prefers at least three years of experience facilitating and coordinating the movements or new installation of telecom devices. 
• Prefers at least three years of office experience utilizing Microsoft Word, Excel, and Outlook. 
  
   

Conditions of Employment

• Requires possession of a valid, appropriate driver’s license and the ability to travel in the performance of duties.
• Requires completion of a background check and self-disclosure of criminal history.
• Physical requirements of this position are: walking and standing for prolonged periods, reaching above shoulder level; lifting and carrying boxes of supplies, materials or office equipment weighing up to 80 pounds.

Agency Overview

IDFPR is a regulatory licensing and enforcement agency that protects the residents of Illinois, ensures the safety and soundness of financial institutions, ensures that competent professionals are licensed to provide services to the public, and enhances commerce in the state for the benefit of all its residents. 

  Work Hours: Monday - Friday 8:30am - 5:00pm
Work Location: 555 West Monroe Street, Chicago IL 60661
Email: FPR.Employment@illinois.gov
Posting Group: Office & Administrative Support

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the  Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the  Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

Job Tags

Similar Jobs